Privacy Notice

Who we are

Cook Williams Group Ltd (“CWG”, “we”, “us” or “our”) is a recruitment business registered in England and Wales under company number 17444741.

Registered office: 25 Swifts Boulevard, Heybridge, Maldon, CM9 4DE, United Kingdom

Contact: enquiries@cookwilliamsgroup.com

Where applicable, our ICO registration number will also be published here.

CWG is the controller of personal information covered by this Privacy Notice.

Information we may collect

We may collect personal information when you contact us, use our website or engage with us as a client, prospective client, supplier or other business contact.

This may include your:

• name;
• job title;
• employer or organisation;
• telephone number;
• email address;
• correspondence with CWG;
• enquiry details; and
• limited technical information generated when you use our website.

Candidate information is addressed in more detail within our separate Candidate Privacy Notice.

How we use information

We may use personal information to:

• respond to enquiries;
• provide and manage our recruitment services;
• develop and maintain client and professional relationships;
• communicate about services that may reasonably be relevant;
• administer and secure our website and business systems;
• comply with legal and regulatory requirements;
• establish, exercise or defend legal claims; and
• operate and improve our business.

Lawful bases

Depending on the circumstances, we may process information because:

• it is necessary to take steps towards or perform a contract;
• processing is necessary for our legitimate interests in operating and developing our recruitment business;
• processing is necessary to comply with a legal obligation; or
• consent has been provided where consent is required.

Where we rely on legitimate interests, we consider the interests and rights of the individuals concerned.

Sharing information

Where appropriate, information may be shared with:

• technology and hosting providers;
• recruitment and CRM software providers;
• professional advisers;
• insurers;
• accountants;
• legal advisers;
• organisations assisting CWG in operating its business;
• regulatory or public authorities where required by law; and
• other appropriate parties involved in providing our services.

CWG does not sell personal information.

Website enquiries are processed through Netlify Forms and retained in CWG's Netlify dashboard. Submission notifications are sent to CWG's business email.

International processing

Some technology providers may process information outside the United Kingdom.

Where this occurs, CWG will take appropriate steps intended to ensure personal information receives protection in accordance with applicable data-protection law.

Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected and to satisfy relevant legal, contractual, accounting or regulatory obligations.

Routine website and business enquiries will normally be reviewed after 24 months where there is no continuing relationship or legitimate reason to retain them.

Different retention periods may apply to recruitment, contractual, accounting or legal records.

Your rights

Depending on the circumstances, individuals may have rights relating to their personal information, including rights to:

• access information;
• request correction;
• request deletion;
• restrict processing;
• object to certain processing;
• request data portability where applicable; and
• withdraw consent where processing relies on consent.

Requests can be sent to: enquiries@cookwilliamsgroup.com

Individuals may also complain to the UK Information Commissioner's Office.

Changes

This Privacy Notice may be updated as CWG and its systems develop.

The current version will be published on this website.